The term “Breedon Consulting” or “us” or “we” refers to the owner of this website. The term “you” refers to the user or viewer of our website.
The content of the pages of this website is for your general information and use only. It is subject to change without notice.
Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website.
Unauthorised use of this website may give to a claim for damages and/or be a criminal offence.
From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
You may not create a link to this website from another website or document without Breedon Consulting’s prior written consent.
Your use of this website and any dispute arising out of such use of the website is subject to the laws of England and Wales.
Privacy Notice (Clients)
Effective Date: 25th May 2018
In the course of offering our services to clients, Breedon Consulting Ltd collects and processes personal data about its clients and their employees. This Privacy Notice explains how we collect, store, use and process your data, and who we share it with. The notice also explains how we comply with our legal obligations to you.
What types of data do we collect?
The nature of our service to you means that we may collect a significant amount of personal data relating to you and your employees, including name, address and contact details; terms and conditions of employment and information relating to employee’s performance and conduct at work. We collect this data in order to meet our contractual obligations relating to our service agreement with you, but will only collect data which is necessary for the provision of our services.
How do we collect, and store data?
We collect data in a variety of ways, including during meetings, via emails and telephone calls with company representatives and from documentation provided to us by your company representatives, both in hard copy and electronic format. This data may be held in our manual filing and recording systems and stored in our IT systems, including our office applications and email system, CRM system and HR Management system.
We will retain your data for the duration of our service agreement with you and for one year beyond the expiry of any service agreement, unless you make a written request for us to delete your personal data. If you make such a request, we will delete all data which we are not obliged to hold for legal reasons or which we do not have a legitimate business interest in retaining.
Who do we share data with?
Personal data will be shared with members of the Breedon Consulting team for the proper performance of their duties and may also be shared with other employees of the client company where it is necessary for the provision of our services.
In specific circumstances, data may be shared with third parties, including Legal Advisers, Occupational Health Providers, Health and Safety Advisers and providers of other associated services. Data may be accessed by providers of our IT systems for the delivery of their services to us.
How will we secure your data?
We take the security of your data seriously and have adopted appropriate controls to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by members of our team in the performance of their duties.
Under certain circumstances, under law you have a number of rights. You can:
- Access and obtain a copy of your data on request. This is commonly known as a data subject access request, which enables you to receive a copy of the personal information we hold and check that we are lawfully processing it
- Require us to change incorrect or incomplete data held about you
- Require us to delete or remove your data where there is no good reason for us to continue processing it
- Object to the processing of your personal data where we are relying on our legitimate interests as the legal ground for processing
- Request the transfer of your personal data to another party
- If you believe we have not complied with your data protection rights, you have the right to complain to the Information Commissioners Office
If you would like to exercise any of these rights, please contact Nicki Robson, Director at firstname.lastname@example.org.
This Privacy Notice may be updated from time to time. The effective date is shown at the beginning of this notice.
Privacy Notice (Recruitment Candidates)
Effective Date: 25th May 2018
Breedon Consulting Ltd strongly believes in protecting the privacy of the personal data you provide us. We also believe it is important to be transparent by informing you about how we will process your data. This document explains how we may process your personal data and the rights you have in this respect. Therefore, we encourage you to read this Privacy Notice carefully.
Your information will be held by Breedon Consulting Ltd. More information on Breedon Consulting Ltd can be found at http://www.breedonconsulting.co.uk
Your personal information will be held securely by us so that we can look after your potential employment relationships on behalf of our clients. This will include information you provide when you apply to us and any additional information provided by you in various ways and information collected from third parties such as CV databases, social media and other recruitment agencies.
What information do we collect from you?
We collect information about candidates in the course of the recruitment process. Some of this information is collected directly from you (for example, in forms that you are asked to complete, or in interviews or through the completion of tests). Other information is generated automatically when you use or otherwise interact with our systems or is provided to us by third parties (for example, referees, educational institutions, online job sites, social media and marketing databases,).
The information we collect about our candidates during the selection and recruitment process are:
- Personal information about yourself, such as full name, date of birth, phone number, email address, postal address, gender and information to verify your identity
- Information regarding your employment and educational history, career aspirations, interests and referee contact details
- Covering letter
- Information provided by the candidate to pass to assessment 3rd parties to carry out the tests
- In some cases, an admission test of some form – result of written or oral tests
- Information about your current level of remuneration, including benefit entitlements
- Whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process
- Proof of your entitlement to work in the UK
- Certificates of training and qualifications
- Driving licence details
- Proof of national insurance number
We may collect this information in a variety of ways. For example, data might be contained in application forms, CV’s, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.
We may also collect personal data about you from third parties, such as references supplied by former employers. We will seek information from third parties only once a job offer to you has been made and will inform you that we are doing so.
Data will be stored in a range of different places, including on your application record, in our applicant tracking system (CRM) and on other IT systems (including email and internal drive).
Why do we process your personal data?
We need to process data to take steps at your request prior to entering into a contract with you.
In some cases, we need to process data to ensure that we are complying with our legal obligations. For example, we are required to check a successful applicant’s eligibility to work in the UK before employment starts.
We have a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. We may also need to process data from job applicants to respond to and defend against legal claims.
We may process information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. This is to carry out our obligations and exercise specific rights in relation to employment.
If your application is unsuccessful, we may keep your personal data on file in case there are future employment opportunities for which you may be suited. We will ask for your consent before we keep your data for this purpose and you are free to withdraw your consent at any time.
The processing of your personal information may include:
- Collecting and storing your personal data, whether in manual or electronic files
- Notifying you of potential roles or opportunities
- Assessing and reviewing your suitability for job roles
- Introducing and/or supplying you to actual or potential Clients
- Engaging you for a role with us or with our Clients including any related administration e.g. timesheets and payroll
- Collating market or sector specific information and providing the same to our Clients
- Sending information to third parties with whom we have or intend to enter into arrangements which are related to our Recruitment Services
- Providing information to regulatory authorities or statutory bodies, and our legal or other professional advisers including insurers
- To market our Recruitment Services
- Retaining a record of our dealings
- Establishing quality, training and compliance with our obligations and best practice
- For the purposes of backing up information on our computer systems
Who has access to data?
Your information may be shared internally for the purposes of the recruitment exercise. This includes the Director, members of the HR and Recruitment team, interviewers involved in the recruitment process and IT staff if access to the data is necessary for the performance of their roles.
We will then share your data with former employers to obtain references for you and with our client, for whom we are recruiting for.
Part of our recruitment process may involve collecting data relating to you for recruitment purposes. We may use online sources, for example online Job Boards and Social Media such as LinkedIn & Twitter. Some of this information may already be in the public domain, or gathered from sites or providers to which we subscribe, such as Job sites and other Recruitment sources.
We will not transfer your data outside the European Economic Area.
How do we protect your data?
We take the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
For how long do we keep data?
If your application for employment is unsuccessful, we will hold your data on file for up to twelve months after the end of the relevant recruitment process. If you agree to allow us to keep your personal data on file, we will hold your data on file for a further 12 months for consideration for future suitable employment opportunities. At the end of that period or once you withdraw your consent, your data is deleted or destroyed.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment, by both your new employer and ourselves. The periods for which your data will be held will be provided to you in a new privacy notice.
As a data subject, you have a number of rights. You can:
- Access and obtain a copy of your data on request. This is commonly known as a “data subject access request” and enables you to receive a copy of the personal information we hold about you and to check that the we are lawfully processing it
- Require us to change incorrect or incomplete data
- Require us to delete or remove your data where there is no good reason for us to continue processing it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object (see below);
- Object to the processing of your data where we are relying on our legitimate interests as the legal ground for processing and there is something about your situation which makes you want to object to processing on this ground. Legitimate Interest means the interest of the company’s business in conducting and managing its business to enable it to give you the best service/product; and
- Request the transfer of your data to another party
You also have the right to be informed about how your data will be collected, processed and stored. We are meeting this obligation by publishing this privacy notice but, if you do not feel that the notice is clear or comprehensive enough you are welcome to contact us and we will do our best to explain how your data is handled by us.
If you would like to exercise any of these rights or if you have any questions about how your data is handled, please contact Vicky Jenkinson, the Recruitment Specialist at email@example.com
If you believe that we have not complied with your data protection rights, you can discuss this with the company’s Data Protections Contact (see contact details above) or complain to the Information Commissioners Office which enforces data protection laws: https://www.ico.org.uk
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to us during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.
Recruitment processes are not based solely on automated decision-making.
This Privacy Notice may be adjusted from time to time. Breedon Consulting Ltd reserves the right to modify or amend this Privacy Notice at any time. The effective date of this Privacy Notice is displayed at the beginning of this notice. Please check back periodically, and especially before you provide any personally identifiable information.
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